Privacy Policy for Ireland Chess Technology

Effective Date: June 26, 2025

Ireland Chess Technology (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit and interact with our website, [Your Website URL Here], and use our services.

As an Irish company operating within the European Union, we adhere to the principles and requirements of the General Data Protection Regulation (GDPR) (EU) 2016/679 and the Data Protection Act 2018.

1. Who We Are

• Company Name: Ireland Chess Technology Limited
• Registered Address: Office 6e, Portlaoise Enterprise Centre, Clonminam Business Park,  Portlaoise,  Co. Laois, R32 DW97
• Contact Email: info@ictl.ie
• Website: ictl.ie

For any questions or concerns regarding this Privacy Policy or your personal data, please contact our Data Protection Contact at the email address provided above.

2. What Personal Data We Collect

We collect various types of personal data depending on how you interact with our website and services. This may include:

• Identity Data: Name, username, date of birth.
• Contact Data: Email address, postal address, telephone number.
• Technical Data: Internet Protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Usage Data: Information about how you use our website, products, and services (e.g., pages visited, time spent on pages, links clicked, chess game data if applicable).
• Marketing and Communications Data: Your preferences in receiving marketing from us and our third parties and your communication preferences.
• Account Data (if applicable): If you create an account, we may collect your login credentials, profile information, and any data associated with your account activities (e.g., game history, ratings, tournament participation).
• Payment Data (if applicable): If you make purchases, we will collect necessary payment information, though we typically use third-party payment processors who handle the sensitive payment details directly (see Section 4).

3. How We Collect Your Personal Data

We use different methods to collect data from and about you, including:

• Direct Interactions: You may give us your Identity, Contact, and Marketing and Communications Data by filling in forms or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you:
  • Create an account on our website.
  • Subscribe to our newsletter or other publications.
  • Participate in online chess games or tournaments.
  • Enter a competition, promotion, or survey.
  • Give us feedback or contact us.
• Automated Technologies or Interactions: As you interact with our website, we may automatically collect Technical Data and Usage Data about your equipment, Browse actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies.
• Third Parties or Publicly Available Sources: We may receive personal data about you from various third parties and public sources as set out below:
  • Technical Data from analytics providers (e.g., Google Analytics).
  • Contact, Financial, and Transaction Data from providers of technical, payment, and delivery services.

4. How We Use Your Personal Data and Our Lawful Bases

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• To provide and maintain our services: This includes managing your account, facilitating chess games, processing your entries into tournaments, and providing customer support.
  • Lawful Basis: Performance of a contract with you.
• To improve our website and services: We use data to understand how our users interact with our platform, troubleshoot issues, and develop new features.
  • Lawful Basis: Legitimate interests (to improve our services and user experience).
• To send you marketing communications: With your consent, we may send you newsletters, promotional offers, and updates about Ireland Chess Technology.
  • Lawful Basis: Consent (where required) or Legitimate interests (to promote our services to existing users). You can opt-out at any time.
• To ensure the security of our website: This includes monitoring for fraudulent activity and protecting our systems.
  • Lawful Basis: Legitimate interests (to protect our business and users) and compliance with legal obligations.
• To comply with legal obligations: We may process your personal data to comply with legal or regulatory requirements (e.g., tax reporting).
  • Lawful Basis: Compliance with a legal obligation.

5. Disclosure of Your Personal Data

We may share your personal data with the following categories of recipients:

• Service Providers: We engage third-party service providers who assist us in operating our website and providing our services (e.g., hosting providers, payment processors, analytics providers, email marketing services). These providers are contractually obligated to protect your data and only use it for the purposes specified by us.
• Business Partners: We may partner with other organizations for joint promotions or services. If we share data with such partners, we will clearly inform you and obtain your consent where necessary.
• Legal and Regulatory Authorities: We may disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency).
• For Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred to the acquiring entity. We will notify you of any such transfer and the new privacy policy that will apply.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International Transfers

We do not currently transfer your personal data outside the European Economic Area (EEA). If, in the future, we need to transfer your data outside the EEA, we will ensure appropriate safeguards are in place to protect your data, such as standard contractual clauses approved by the European Commission, or by ensuring the recipient country has been deemed to provide an adequate level of protection by the European Commission.

7. Data Security

We have implemented appropriate technical and organisational security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

9. Your Legal Rights

Under GDPR, you have the following rights in relation to your personal data:

• The right to be informed: This Privacy Policy serves to inform you about how we process your data.
• The right of access: You have the right to request a copy of the personal data we hold about you.
• The right to rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
• The right to erasure (”right to be forgotten”): You have the right to request the deletion of your personal data in certain circumstances.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data in certain circumstances.
• The right to data portability: You have the right to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
• The right to object: You have the right to object to the processing of your personal data in certain circumstances, particularly when we are relying on legitimate interests as our lawful basis.
• Rights in relation to automated decision-making and profiling: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

To exercise any of these rights, please contact us using the contact details provided in Section 1. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your Browse experience, analyse site traffic, and understand where our visitors are coming from.

• What are cookies? Cookies are small text files that are placed on your device by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
• How we use cookies: We use cookies for purposes such as:
  • Remembering your preferences.
  • Understanding how you use our website (e.g., through analytics tools like Google Analytics).
  • Enabling certain functionalities of our website.
• Managing cookies: You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

For more detailed information on the cookies we use and how to manage them, please refer to our separate Cookie Policy [Link to your Cookie Policy here – if you have one, which is recommended].

11. Third-Party Links

Our website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

12. Children’s Privacy

Our services are not intended for children under the age of 18. We do not knowingly collect personal data from children without parental consent. If we become aware that we have collected personal data from a child without verifiable parental consent, we will take steps to remove that information from our servers. If you are a parent or guardian and believe your child has provided us with personal data, please contact us.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Effective Date” at the top of this policy indicates when it was last revised. We encourage you to review this Privacy Policy periodically for any changes. We will notify you of any material changes by posting the new Privacy Policy on this page or by sending you an email if you have provided us with your contact information.

14. Complaints

If you have any concerns about our use of your personal data, you can make a complaint to us directly using the contact details in Section 1.

You also have the right to make a complaint at any time to the Data Protection Commission (DPC), the Irish supervisory authority for data protection issues. Their website is: https://www.dataprotection.ie/